CONFERENCE LIVE STREAMING

Conference live streaming can be a powerful way to reach your audience, whether it’s a meeting, seminar, workshop, or any other type of event.

However, technical hiccups and poor production can undermine the experience. Upgrade your webcast into studio-quality broadcasts with our proven three-step approach to successful corporate streaming.

Step 1 – Finding the right type of streaming platform for your event.
Step 2 – A checklist of technical and logistical must-haves.
Step 3 – Visualise the experience with our Streaming Packages

We provide conference live streaming services in Sydney, Newcastle and across NSW.


1 – Live streaming platforms


2 – Logistics


3 – Live streaming packages


Your journey with us


What sets us apart?


Request a Quote!


1 – Live streaming platforms


2 – Logistics


3 – Live streaming packages


Your journey with us


What sets us apart?


Request a Quote!

Step 1 – Choosing the right platform for conference live streaming

Choose your streaming platform

Selecting the right platform is the first step to a successful conference live streaming experience. The platform you choose affects video quality, audience engagement, and overall reliability.

When evaluating your options, consider:

  • Reliability and uptime: Ensure the platform can handle your audience size without interruptions.

  • Multi-camera support: Multiple camera angles provide insurance – if one view is blocked, your live broadcast continues seamlessly.

  • Audience interaction features: Chat, polls, and Q&A tools keep your viewers engaged in real time.

  • Integration with existing AV setups: Make sure the platform works smoothly with your venue’s audio, lighting, and camera systems.

  • Hybrid event compatibility: Some platforms allow both in-person and remote attendees to participate without compromise.

  • Pro Tip: By choosing the right platform from the start, you set the foundation for professional, smooth, and engaging conference live streaming that reflects your brand and keeps your audience connected.

A) Free platforms (e.g., YouTube, Facebook Live)

Pros

  • Cost-effective: No fees required to stream, making it an affordable option for event managers.
  • Wide reach: Built-in audience base, with millions of users already active on the platforms.
  • Easy to use: User-friendly interfaces, making setup and broadcasting simple for beginners.
  • Real-time interaction: Features like live comments, reactions, and shares to engage with your audience in real time.
  • High-quality video: Platforms support HD streaming, offering good visual quality for most events.

Cons

  • Limited customisation: Less control over branding and overall stream appearance compared to paid platforms.
  • Platform ads: Free platforms may show ads during your stream, disrupting the viewing experience.
  • Privacy concerns: Public access to the stream can pose risks, especially for corporate or private events.
  • Copyright restrictions and automated detection: If your content includes copyrighted material, your stream could be taken down or blocked instantly without prior notice. This applies to both, visual and audio content.
  • Limited analytics: While you can see the number of viewers, in-depth analytics are not available with the free versions of those platforms.
Thor Productions live streaming guide platform comparison 2

B) Video conferencing platforms (e.g., Zoom, Microsoft Teams)

Thor Productions live streaming guide platform comparison 3

Pros

  • User-friendly: Easy to set up and use, even for those with minimal technical experience.
  • Interactive features: Tools like screen sharing, chat, and virtual hand-raising enhance participant engagement.
  • Security: Features like password protection and waiting rooms provide control over meeting access.
  • Integration: Seamlessly integrates with calendars, email systems, and other business tools for smoother coordination.
  • Flexibility: Allows for both small and large group meetings, supporting different types of events.

Cons

  • Limited streaming features: Not designed for large-scale public live streaming or broadcasting
  • Privacy concerns: Security breaches and “Zoombombing” (uninvited guests interrupting meetings) can be a risk if settings aren’t properly configured.
  • Platform proficiency and licensing fees: Requires familiarity with the platform and a subscription plan to host large-scale events.
  • Copyright risks: Unauthorised sharing of copyrighted content during meetings may lead to legal issues or violations.

C) Professional streaming platforms (e.g., Vimeo, Dacast, BigMarker)

Pros

  • High-quality streaming: Provides reliable, high-definition streaming with minimal buffering or lag.
  • Customisation: Offers advanced branding options, allowing full control over the look and feel of your stream.
  • Analytics: In-depth analytics and reporting tools to track viewer engagement and stream performance.
  • Monetisation options: Allows for pay-per-view, subscription models, or ad-integration for revenue generation.
  • Security: Stronger security features, including password protection, geo-blocking, and encryption to protect content.

Cons

  • Cost: These platforms require a subscription or licensing fee, which can be very expensive compared to the options above.
  • Technical complexity: More advanced features may require a learning curve or technical expertise to fully utilize.
  • Limited audience reach: Unlike platforms like YouTube, professional streaming platforms might not have the same built-in audience, requiring more effort to promote the event.
  • Platform-specific restrictions: Some platforms may limit features or flexibility based on the pricing tier or the type of content being streamed.
  • Confusing: Comparing plans for professional streaming platforms is challenging due to varying features, pricing structures, and customisations across different providers.
Thor Productions live streaming guide platform comparison 1

More information on streaming platforms and general FAQs about streaming.

Step 2 – Technical and logistical requirements for conference live streaming

Once you’ve chosen your platform, the next step is to ensure your technical and logistical setup supports a smooth conference live streaming experience. Proper planning helps prevent technical hiccups, ensures high-quality audio and video, and keeps audiences engaged throughout the event.

Access to venue & parking

Confirm load-in times, parking, and contractor requirements to keep your production on schedule. For instance, check if the venue requires contractors to undergo an induction process before entering, as some venues may have safety or security protocols in place. Early coordination with the venue avoids last-minute delays and ensures all equipment can be set up efficiently.

Lighting and camera positioning

Proper lighting and multiple camera angles provide professional visuals and built-in insurance – if one camera view is blocked, the stream continues seamlessly. Ensure sufficient space between presenters and the audience, and elevate speakers when possible, so online viewers have a clear line of sight throughout the event.

Audio management

Clear, synced audio is critical for online audiences. Check for potential venue limitations, such as restricted external audio feeds or automated microphone controls. Manual adjustments may be necessary during the event. Discuss these factors with the venue, in-house AV, and your production team in advance.

Thor Productions live streaming guide technical explanation

Tighter spaces can make it difficult to capture a clear, unobstructed wide shot.

Thor Productions live streaming guide technical guide

Ensuring sufficient space between presenters and the audience provides a much clearer wide-angle view. Presenter elevation is key – without it, visibility for the online audience isn’t guaranteed. Elevating the speakers ensures they remain clearly seen and more engaging throughout the stream.

General AV requirements

Verify the venue’s AV setup for monitors, projectors, or IMAG screens (Image Magnification). Ask about lecterns, stage or camera risers, and any restrictions on camera positioning. In-house lighting may not be sufficient for filming, so plan for additional lighting equipment as needed. Addressing these requirements early ensures a successful live stream.

Redundancy and backup systems

Extra power, spare cameras, and backup internet connections reduce risk during live broadcasts. Multi-camera setups act as built-in insurance to maintain continuous coverage if one feed is interrupted.

Account for potential access restrictions regarding computer hardware and fast, dedicated internet access.

Liability insurance

Venues typically require public liability insurance to cover accidents, injuries, or property damage. All electrical equipment must comply with Australian safety standards, including being tested and tagged, to prevent safety hazards during the event.

  • Pro Tip: By carefully planning these technical and logistical elements, your conference live streaming will run reliably and professionally, delivering a high-quality experience for both in-person and remote attendees.

Step 3 – Conference live streaming packages

Streaming packages

We offer a range of conference live streaming packages designed to suit different event sizes, budgets, and technical requirements. Whether your event is a small seminar in or a large corporate conference. We cover Sydney, Newcastle and greater NSW. Our packages ensure professional coverage and high-quality delivery for your audience, both in-person and online.

We offer three main event streaming packages which can be customised to suit your needs :

Broadcast Lite

Broadcast Plus

Broadcast Premium

► Package Comparison

Key package components for your live stream setup

Each package is tailored to provide reliable, seamless conference live streaming and include a set of essential components. All packages can be customised further with optional add-ons based on your specific requirements.

1. Camera set up

We use broadcast-quality cameras that are particularly suited for corporate events, offering excellent low-light performance, advanced audio controls, and the ability to eliminate flicker from LED screens or lighting.

2. Lighting

We provide complimentary general lighting for smaller venues, ensuring presenters are well-lit and improving video quality for the online audience.

3. Audio Setup

We engage with you and your venue to work out the best way to capture clear sound for both the cameras and the online audience. One microphone with wireless transmission to our cameras is included as standard.

4. Recordings and Backup

The entire event will be recorded as it goes out to the streaming platform. Additionally, we provide back up recordings in each camera to ensure nothing is lost.

Broadcast Lite

From $1,250 ex GST. This is our starter package and includes:

Pre-event streaming test

This is done remotely to ensure we have online access to your streaming account on your chosen platform.

  • 1x professional camera operator
  • 1x broadcast quality FHD camera
  • In-camera audio control

Full frame stream

The camera signal has the audio embedded and is streamed directly to your chosen platform (e.g., YouTube, Zoom, etc.).

Integrated stream

Alternatively, the camera feed is integrated as a panellist’s video/audio feed into the client’s video conference platform.

Additional Information

  • The camera operator controls the camera during the event and sets up all other required equipment including the computer capture hardware.
  • The feed can either be pushed directly to the streaming platform as is, or integrated as a panellist’s video feed into a client-operated conference platform live stream. See below.
  • This package is ideal for smaller meetings, workshops, internal events or archival recordings where there is only a single person presenting.
live streamed close up shot

The camera is operated and follows the presenter’s actions. Video and audio are sent in sync to your chosen streaming platform.

Camera feed integrated into zoom live stream

Integrated stream: In such a conference, the client is the host, and Thor Productions provides the panellist’s or speaker’s feed of vision and audio. The slides are switched by the client to avoid duplication.

Optional add-ons

These features are part of the Plus and Premium packages, and can be added to this package.

Slide Record

We can record and integrate the presenter’s slideshow with the live stream, allowing the online audience to view the slides instead of the camera feed at the appropriate times.

Additional Cameras

Another feature that’s standard in the Plus and Premium packages is the use of additional camera/s. Providing multiple camera angles at an event has a significant impact on audience engagement:

  • Wider angles
    The cameras are set up on a tripods and provide a wider shot of the stage or the entire room, helping to establish a sense of the venue. It’s also useful during audience interactions, such as during Q&A or applause.

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► Package Comparison

Broadcast Plus

From $1,650 ex GST. This package is more advanced and includes:

Pre-event streaming test

This is done remotely to ensure we have online access to your streaming account on your chosen platform.

  • 1x professional camera operator
  • 2x broadcast quality FHD cameras for dynamic video angles
  • Recording of presenter’s slide feed in sync with cameras
  • In-camera audio control
  • Live switched camera or slide stream to your server

Full frame stream

The camera signal has the audio embedded and is streamed directly to your chosen platform (e.g., YouTube, Zoom, etc.).

Integrated stream

Alternatively, the camera feed is integrated as a panellist’s video/audio feed into the client’s video conference platform.

Additional Information

  • The camera operator controls the main camera and a monitor/switcher to switch between video sources: camera 1 / camera 2 / slides (if desired)
  • Ideal for clients seeking a straightforward, cost-effective solution where simplicity is key. The set-up is streamlined for small to medium-sized events and works especially well for panel discussions.
  • This feed can either be pushed directly to the streaming platform as is, or integrated as a panellist’s video feed into a client-operated conference platform live stream. See below.
live streamed close up shot

The first camera is operated and follows the presenter’s actions. Video and audio are sent in sync to your chosen streaming platform.

Live streamed presentation wide shot

The second camera is locked off on a tripod, providing a wider angle that gives a sense of the location.

Live streamed slide

For free platforms (e.g., YouTube, Facebook Live): A copy of the presenter’s slideshow is recorded and can be switched to when appropriate.

Camera feed integrated into zoom live stream

Integrated stream: In such a conference, the client is the host, and Thor Productions provides the panellist’s or speaker’s feed of vision and audio. The slides are switched by the client to avoid duplication.

Receive a fast free quote or get in touch if you have any questions.

Whether you’re streaming a conference, AGM, or any other live event, we have the expertise and equipment to make your vision a reality.

Ask for a quote!
5 Star Google feedback for Thor Productions

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► Package Comparison

Broadcast Premium

From $2,950 ex GST. Our premium package includes:

Pre-event streaming test

This is done remotely to ensure we have online access to your streaming account on your chosen platform. The test simulates both the full frame switch between sources as well as a mock-up PiP feed.

  • 1x professional camera operator
  • 1x Streaming specialist
  • 3x broadcast quality FHD cameras for dynamic video angles
  • Recording of presenter’s slide feed in sync with cameras
  • In-camera audio control
  • Live switched camera feed

Full frame or PiP stream

The camera signal has the audio embedded and is streamed directly to your chosen platform (e.g., YouTube, Zoom, etc.).

Advanced features

Additional options for adding titles, videos, graphics, and supers (introducing people’s names and titles) to your webcast.

Peace of mind

This package provides a smoother, more polished experience with additional manpower and flexibility.

Additional Information

  • In addition to the camera operator, we supply a streaming technician who manages the live stream, switching between full-frame and Picture-in-Picture (PiP) formats. PiP is ideal when slides are being presented alongside the speaker’s camera feed.
  • Ideal for clients who want a more professional and polished live stream, with the ability to enhance the production with graphics and PiP.
Picture in Picture live stream video feed

A branded PiP (Picture-in-Picture) vision feed during presentations, with the dimensions of the individual windows adjustable to your requirements.

Close up video image during live stream

The first camera is operated to provide close-up shots, including introducing a panellist with a super for their name and title. During panel discussions, the video signal can be sent with a watermark logo – in full frame, in case there are no slides to display at this point.

Mid size video angle during live stream

The second camera provides a medium-sized shot of the entire panel, which will be switched to whenever the main camera needs to adjust its framing.

Wide angle video image during live stream

A locked-off third camera providing a wider shot, ideal for moments with audience interaction, such as question time or during applause.

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► Package Comparison

Thor Productions webcast streaming package comparison

Your journey with us

Pre-Event Preparation

  • Test Stream: A full-frame stream with two switched camera signals is tested from our office to your streaming platform account. For the Broadcast Premium package, this includes a PiP test with slides synced to the live feed.

  • You provide any slides, logos or other graphics that are intended to be used during the live stream.
  • Bump in: Whenever necessary we can do the set-up on the day before the event. Additional charges may apply.

Event Day

  • Personnel: We will provide the required crew, including experienced and friendly camera operators and technical staff.

  • Equipment: We set-up broadcast quality cameras, streaming hardware, and an external recording device for backup. Optional 5G Telstra back-up internet connection.

  • Set-up Time: We recommend at least 3 hours for set-up to ensure everything is configured properly.

  • Streaming & Recording: Your event will be streamed live and recorded simultaneously for future use or back-up.

Timing

  • The 6-hour call typically provides enough time for setup, event recording, and wrap-up (“bump out”), with the event itself lasting up to one hour.

  • Additional time will be required for longer events to accommodate all stages of production.

multi camera conference video recording

Live switched two camera shoot.

What sets us apart?

Thor Productions’ team is highly experienced, approachable, and well-versed in corporate environments.

Our broadcast-quality cameras deliver superior – flicker free – images, even in low light or high-contrast situations. They provide clear sound with professional features like XLR inputs and multiple audio channels. The cameras offer high-end output video signals, such as SDI, providing reliable video transmission over long distances without compromising quality.

We have a comprehensive $20 million Public Liability insurance, and the equipment is fully insured and complies with all Australian safety standards.

We take pride in our 5-star Google reviews and are committed to helping our clients create successful events by offering affordable and innovative live-streaming solutions.

Find out more about us here.

Client testimonials

“Thor Productions did a great job for us. He was professional and produced great work. I highly recommend working with him. He was able to work to tight deadlines and we will definitely work with him again.”

Leigh Zimmermann, Australia for UNHCR

“Thorsten helped us host our organisation’s AGM this year as a hybrid zoom meeting. He was calm, friendly, efficient, responsive and competitively priced. A true professional – really enjoyed working with him and wouldn’t hesitate to recommend him.”

Alana O’Sullivan, CHOICE

Choice Logo

“Thor Productions made our first ever Hybrid event a huge success. Thorsten’s knowledge and professionalism made what was initially a very nerving event production, smooth and easy! We have received such great feedback from this broadcast and Thor was even able to fix some sound issues in the playback that we experienced on the day of the live event. I look forward to working with you again Thorsten!”

Kaila Carroso, Social Collective

“Thorsten is incredibly helpful, knowledgeable and all around a pleasure to work with. He was really accommodating to all the different requests, and worked well with all stakeholders involved including IKEA, Woolworths group, Community Corporate and the University of Sydney to produce an amazing livestream panel on YouTube. Thank you so much for all your support, Thorsten – and for always doing everything with a smile – we will certainly be using your services again in the future!”

Kahlia Lickiewicz, IKEA

Work Samples

BROADCAST LITE+ PACKAGE 

ACA

  • 1x professional camera operator
  • 1x broadcast quality FHD camera
  • 2x wireless mics into camera
  • Presentation playout
  • PiP (Picture-in-Picture) playout

 BROADCAST PREMIUM+ PACKAGE 

Ikea

  • 1 camera operator
  • 1 streaming/audio technician
  • 3 HD broadcast cameras
  • Audio mixer plus 5 wireless lapel mics
  • Cameras live switched video signal encoded and streamed to client’s ‘YouTube’ channel

Get your free quote!

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Whether you’re streaming a large conference, a small webinar, or any other live event, we have the expertise and equipment to bring your vision to life.

(02) 9199 0664 0414 452 120
5 Star Google feedback for Thor Productions